Privacy Team
Gopo Team
Start with controlled access
School photo sharing needs stronger boundaries than casual event galleries. Parents and students should not need to browse through a full public album to find the right images.
A private access model lets each registered person open a gallery with only relevant matched photos, reducing unnecessary exposure.
Use simple registration points
Place QR codes at check-in desks, classroom boards, or parent communication channels. Keep the registration form short so completion rates stay high.
The best flows explain exactly why the selfie is needed and how long event data will remain available.
Keep retention visible
Schools should clearly communicate when photos and face data are deleted. A visible retention window helps build trust and keeps the delivery process accountable.
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Written by Privacy Team
Part of the Gopo team, crafting guides on AI event photo delivery, workflows, and guest experience.